BOOK OF CONSTITUTION OF ALL INDIA RETIRED INSURANCE EMPLOYEES’ FEDERATION AS AMENDED AS ON 20-06-2025!

BOOK OF CONSTITUTION 

OF

ALL INDIA RETIRED INSURANCE 

EMPLOYEES’ FEDERATION

AS AMENDED AS ON

20-06-2025!

GENERAL COUNCIL MEETINGS OF A I R I E F

PRESIDENTS AND GENERAL SECRETARIES

Sl .No. of GC Mtg	Place of GC Meeting	Dates of GC Mtg	Name of the President	Name of the General.
			Sri S S Saxena	Sri Ranjan Kumar DEY Sarkar
12th	ASANSOL	2024 November 19-20	Sri G Krishna Swamy	Sri Ranjan Kumar DEY Sarkar
13th	MYSURU	2026 September 9-11

LIST OF OFFICE BEARERS OF AIRIEF AS ON 12-05-2026  

Sl.No	Name	Designation	Place	Tel. no.	Email id
01	Kishore R B	Patron	Chennai	984 034 0591	rbkseetha@yahoo.com
02	Saxena  S S	Patron	Bhopal	982 605 9506	anandprs@yahoo.co.in
03	Krishna Swamy G	President	Bengaluru	9886 797756	embargk@gmail.com
04	Angurajan B	Working President	Madurai	944 338 1571	ambigaangu        rajan@yahoo.co.in
05	Ranjan Dey Sarkar	General Secretary	Indore	94259 65098	ranjandsarkar@gmail.com
06	Suresh Chandra Palodria	HQ  - JS	Indore	94259 65094	s.palodria@gmail.com
07	Sudhir Kumar Sethia	Treasurer	Indore	98275 37195	sudhir.sethia1@gmail.com
08	Jayaprakash V	Internal Auditor	Bengaluru	988 695 3421	jp17121952@gmail.com
09	Ashutosh Neema	Internal Auditor	Indore	94259 16079  94251 96079	ashutoshneema123@gmail.com
10	Vijay K Johri	Dy Gen Secretary	Bareilly	94549 70724 79835 43006	vkjohri216256@gmail.com
11	Subbalakshmi G . Smt.	Dy Gen Secretary	Hyderabad	9491067228	subbalakshmi18@yahoo.com
12	V K Singh	V P - CZ	Jabalpur	98260 77356	viresh11950@gmail.com
13	Shatrughan Pandeya	V P - ECZ	Muzaffarpur	80028-35297   98352-62677	shatrughna287@gmail.com
14	Naba Gopal Saha	V P - EZ	Kolkata	90730-06600	ngsaha18@gmail.com
15	BS Verma,	V P - NCZ	MEERUT	93599-05405	bsverma.lic@gmail.com
16	MP Jain	V P -N Z	JAIPUR	86195-07866	mpjain54@gmail.com
17	Rajagopal  N	V P - SCZ	Hyderabad	99485 39567	noriraj@yahoo.com
18	D Thalakkiah	V P - SZ	Chennai	94443 88773	thalakkiah@gmail.com
19	Mahesh G. Raval	V P - WZ	Ahmedabad	98259-32365	mpraval1961@gmail.com
20	Soumitra Dhar	J S - CZ	Bilaspur	88785 50077	soumitrdhar@gmail.com
21	Anil Kumar	J S - ECZ	Patna	79030-31495	anilkumarbhs60@gmail.com
22	Somnath Mondal	J S - EZ	Asansol	98321-44892	mondalsomnath1962@gmail.com
23	Dwivedi  J N	J S - NCZ	Gorakhpur	75718 36411	jndwivedi1154@gmail.com
24	Mukesh Yadav	J S - NZ	Jaipur	98291 51479	mukeshkumar149811@gmail.com
25	Sitaram R Bhat	J S - SCZ	Mysuru	87620 56424	sitaramrbhat@gmail.com
26	RamaiyaMoorthy	J S - SZ	Thanjavur	94431 46864	ramaiyamoorthy@gmail.com
27	Arun Pandya	J S - WZ	Rajkot	98252-30821	an.pandya26@gmail.com
28	Dattatraya B Deshpande	V-P Chairman LSG	Pune	94211 05493 86683 16477	deshpande.dattatraya0709@gmail.com
29	Prakash B Toke	V-P Chief Editor V V	Indore	98272 50688	pbtoke@gmail.com
30	Vijay Singh Sikarwar	V-P Chairman NC	Gwalior	78790 01000	vijays.sikarwar@gmail.com
31		V-P Chairman BC

PREAMBLE

   The Constitution of any organization is to announce the objectives of the organization and to define the line of working of the organization democratically, to ensure adaptability, to reflect social changes, and to explore how the Amendments drive reforms in the progressive functioning of the organization. 

   Our constitution was drafted first in 1996 and was adopted on 05-12-1996 at the inaugural conference in the city of Hyderabad. 

  The need for amendments was first felt in the 8th General Council meeting held on 2-11-2012 at Ahmedabad. For the first time the post of ORGANISING SECRETARY was included. In the 10th GC meeting at Bhopal on 30-9-2018 the Chief Editor of Varishtha Vaani, the Convenor of Legal Committee, Convenor of the Budget Committee and the Convenor of the Negotiating Committee were given respectable posts of “in the capacity of Vice President”.  The leader in these committees was also renamed as the ‘Chairman”. The Legal Committee was renamed as LEGAL STUDY GROUP. 

As time passed, it was found necessary to extend the scope of work and therefore  more positions were included in the set-up of Office Bearers and Zonal Council. The necessity for defining the accounting was also felt. The responsibility of accounting and functioning arose, to match the changing laws of the land. 

In short, Amendments to the provisions of the Constitution are required to maintain the relevance and vitality of AIRIEF. Since its adoption on December 5, 1996, the Constitution has been amended two times earlier to now, to address the emerging socio-organizational and economic challenges. These amendments were necessary to match the ongoing changes while protecting the core values laid down by the original authors of the Constitution. To understand the significance and process, the amendments are important and essential for the progress of the organization.  I do hope the members of AIRIEF will be pragmatic to approve and appreciate the amendments. 

G Krishna Swamy

President, AIRIEF

May 12,2026. 

          

   

  

1. SHORT TITLE AND COMMENCEMENT

These bye laws will be called as “CONSTITUTION OF ALL INDIA RETIRED INSURANCE EMPLOYEES’ FEDERATION”.

2. DEFINITIONS

In this constitution, unless the context otherwise requires,

i) “Affiliated Association / Unit “means the Branch or Divisional Association affiliated to the “All India Retired Insurance Employees’ Federation”.

ii) “Bye Laws” means “the Constitution of All India Retired Insurance Employees’ Federation”.

iii) “Delegate” means a member elected in accordance with the provisions of Rule 12 (a) (vi) of these Bye Laws. 

iv) “Executive Committee” means the committee of members as provided in Rule 12(c) of these Bye Laws.

v) “General Council” means the body of the delegates elected in accordance with the provisions of Rule 6(ii) of these Bye Laws.

vi) “Honorary Members” means the members nominated in accordance with the provisions of Rule 6 (ii) of these Bye Laws. 

vii) “Office Bearers” means the Office Bearers elected, co-opted  and / or nominated under the provisions of Rule 13 and 14 of these Bye Laws.

viii) The terms which are not defined herein shall have the meaning as defined in “Societies Registration Act, 1860”.

ix) “Zonal Council” means a body of representatives as provided in Rule 12 (d) of these Bye Laws.  

3. NAME AND HEADQUARTERS

(a) The name of Federation shall be “ALL INDIA RETIRED INSURANCE EMPLOYEES’ FEDERATION” hereinafter referred to as the “Federation” of “AIRIEF”. 

(b) The Registered Head Quarters of the Federation shall be at Hyderabad.

(c) Functional Head Quarters shall be at the place where the General Secretary is located. 

4. JURISDICTION

(a) The Federation shall be the Central Body at All India Level having its jurisdiction all over India.

(b) All the Affiliated Associations shall have their jurisdiction all over the  territorial jurisdiction of the respective Branch or Divisional Office of LIC. 

(c) The Federation shall be an independent body not affiliated to any organisation of employees in service of LIC or to any other Trade Union or to any Political party.

5. AIMS AND OBJECTIVES 

The Aims and Objectives of the Federation shall be –

(a) To organise the whole body of Retired Insurance Employees and foster a spirit of Co-operation, fellow feeling and a spirit de corps among them. 

(b) To co-ordinate and guide the activities of the Retired Insurance Employees’ Associations affiliated to the Federation.

(c) To strive for improvement in Retirement and other benefits and to strive to get the redressal of grievances of the Retired Insurance Employees.

(d) To bring an amelioration of Economic, Health, Social and Cultural Conditions of the Retired Insurance Employees.

(e) To establish Liaison or to associate with any other Institution with similar aims and objectives that may help for promoting the interests of the members.

(f) To raise funds by collection of fees, donations, subscriptions, charges, and the like in cash or kind. 

(g) To form or assist in formation of co-operative housing, credit or consumers’ societies, libraries, guest houses, clubs, educational institutions, and old age homes. 

(h) To provide funds to the needy or distressed member/s belonging to the affiliated Associations in cases such as sickness, accident, arrest, detention or death subject to  recommendation of the affiliated association concerned.

(i) To bring out a periodical magazine regarding the Federation and on subjects of interest to the Retired Insurance Employees. 

(j) To apprise the members of the developments in the insurance sector. 

(k) To encourage and motivate members to act as Consultants or Advisors for the growth of insurance industry based on their experience, individually or in group. 

(l) To encourage and promote study groups for social issues like old age diseases, health care, preservation of value systems etc., with a view to keep members socially relevant and for continuity of their quality life. 

6. MEMBERSHIP

1) Membership of the Federation shall be by direct affiliation of the Associations formed by the retired insurance employees of LIC in the respective branch or divisional territorial jurisdiction.

2) The General Secretary, in consultation with the President, may nominate any person who is in agreement with the aims and objectives of the Federation, as Honorary member. Such member shall be exempt from payment of all fees but shall be entitled to all rights and privileges available to Delegates to the General Council meeting except voting rights.   

7. AFFILIATION 

(a) Associations formed by retired employees of LIC within the territorial jurisdiction of the Branch or Division shall get direct affiliation with the Federation as provided herein below. 

(b) Associations formed at Branch or Divisional level and having their own Bye Laws and membership not less than 25 retired employees may get the affiliation. 

(c) Affiliation shall be granted by the General Secretary of the Federation subject to ratification by the Executive Committee. The Executive Committee shall have the authority to accept or to reject an application not accepted by the General secretary.  

8. PROCEDURE AND CONDITIONS FOR AFFILIATION

An Association seeking affiliation with the Federation shall

a) Apply to the General Secretary of AIRIEF in the prescribed application form for affiliation along with the prescribed admission fee.

b) Declare and agree to, abide by the aims and objectives, Bye Laws, Rules and Decisions of the Federation.

c) Pay an annual fee based on its membership and such special levies as may be decided from time to time.

d) Attach a copy of its Bye Laws, a list of its office bearers (with their postal addresses, contact numbers and email ids), a copy of its duly audited statement of accounts for the official year ended preceding the date of application for affiliation, AND the membership for that period (as at 1st April preceding the date of application).

e) Declare and agree to abide by the direction of the Executive Committee of the Federation in the interest of the organisation and such directions shall be binding on the affiliated Association. 

NOTE- i) There may be one or more affiliated Associations within the same divisional jurisdiction. 

            ii) The retired employees of LIC from Central Office, Zonal Offices, Internal Audit centres, Inspection Centres, Marketing units, STCs etc may become members of any affiliated Association of their choice. 

           iii) A member may resign membership from an affiliated Association and join with another affiliated Association of his choice. 

9. SUSPENSION OF THE AFFILIATION 

The Executive Committee shall have the power to suspend the affiliation of any Association, which, in its opinion is guilty of breach of any BYELAW / provision of the Constitution of the Federation, or failure to comply with any decision / direction of the Executive Committee. However, it shall be necessary for the Executive Committee to place its decision in this respect before the immediate next General Council meeting of the Federation to affirm or set aside such suspension. 

10. FEES

a) Each affiliated Association shall pay to the Federation the following fees as may be prescribed by the Executive committee from time to time.

i) An admission fee as prescribed shall be paid at the time of admission.

ii) An annual affiliation fee based on the number of members as on 1st April, shall be paid before 30th September that year. 

iii) A delegate fee prescribed per Delegate / Observer to the General council meeting - to be paid to the host unit conducting the GC meeting. 

iv) Such other levies or Donations as may be fixed and called for by the Executive Committee of the Federation.

NOTE: The President, General Secretary, and the Treasurer of the Federation, and the Special Invitees, if any, will be hosted by the AIRIEF at the GC meetings. 

b) Non-payment of the Annual Affiliation fee in time shall disqualify the Association from voting in any of the meetings of the Federation.

c) An Affiliated Association disqualified for non-payment may be re-qualified on payment of all arrears and current year’s fee together with an additional fee prescribed and such other special levies as may be imposed by the Executive Committee under these Bye-Laws.

d) The Executive committee, at its discretion, may condone, fully or partially, the levies or arrears of the annual fees provided that a written representation explaining the reasons for such default is made by the Association concerned for the purpose. This discretion shall be exercised by the Executive committee only once and under compelling circumstances under which the Association was placed leading to the default.

11. RECORDS

i) The official year of the Federation for all accounting purposes shall be the financial year i.e., from 1st April in a calendar year to 31st March of the next calendar year. The Federation shall maintain a register of membership with names, addresses, contact numbers and email ids and such other details as may be considered necessary, in respect of each affiliated Association recorded therein.  

ii) The Register shall be open for inspection by any office bearer or authorised representative of the member Association on any day during normal office hours of the Federation with prior notice of 7 days to the General Secretary.

iii) DESTRUCTION OF RECORDS – The Federation shall maintain the Cash Book, General Ledger, the audit reports, the audited Statement of Accounts, Assets Register and the files of correspondence with the LIC management and with the affiliated Associations for all the previous years. The files related to our legal cases shall also be maintained permanently. 

The rest of the records, beyond a period of the previous 7 years, may be destroyed after seeking permission from the executive committee. A list of the destroyed records 

shall be maintained by the Federation.

12. CONSTITUENTS OF THE FEDERATION

The Federation shall consist of

A) All Affiliated Associations

There may be one or more affiliated Associations within a Divisional jurisdiction.                  

i) Every affiliated Association shall have its own Constitution / Bye Laws as passed and accepted by the respective Association in its General Body Meeting and shall abide by the same. 

ii) The General Body Meeting of the Association shall be held in accordance with their own Constitution / Bye Laws within the time frame failing which the Federation shall intervene and enforce the provisions of their own Constitution. 

iii) The OBs of the AIRIEF in the respective Zone shall be invited to participate in the General Body Meeting of the affiliated Association. 

iv) The outcome of the GB Meeting and the names of the Office Bearers elected, with their contact numbers, addresses and email ids, shall be intimated to the General Secretary of the AIRIEF immediately after the meeting is over. 

v) The Secretary so elected shall be the EC member of the AIRIEF. But he may, in his absence, authorise any other member to represent in the EC on behalf of the Association, and inform the same immediately to the General Secretary of the Federation.

vi) Representation in the General Council Meetings. Each affiliated Association shall elect ONE delegate for every block of 50 members or part thereof, if the part is not less than 25. This is, however, limited to minimum of ONE delegate from the Affiliated Association. 

vii) The Office bearers of the AIRIEF except the President, Secretary and the Treasurer hailing from the affiliated Association shall form part of the delegation as detailed in (vi) above. 

NOTE: The President, General secretary, Treasurer, Special invitees and the Honorary members are ex-officio Delegates of the Federation. 

B) The General Council (GC) 

The GC shall be the Supreme Body of the Federation and shall consist of delegates elected by the affiliated Associations for the General Council meeting of the Federation, including the President, General Secretary, the Treasurer and the existing Honorary members, if any. The members of the Executive Committee of the Federation are an integral part of the GC. 

C) The Executive Committee (EC)

The EC shall consist of the Patron/s, Office bearers of the Federation, and the Secretaries of the Affiliated Associations – or the authorised representatives on their behalf, as detailed in A (v) above. 

D) The Zonal Council

There shall be a Zonal Council for each of the LIC Zonal Centers. 

Office Bearers of the Federation in the Zone, the President, the Secretary, and the Treasurer of all the affiliated Associations in the Zone shall be the members of the Zonal Council.

(i) The Zonal Council shall meet once in two years prior to the GC meeting of AIRIEF and shall elect their Zonal President and the Zonal Secretary and convey their names to the General Secretary of AIRIEF immediately after the meeting is over. The elected Zonal President and the Zonal Secretary shall be the Vice President and the Joint Secretary of the Federation, automatically. 

(ii) The Zonal OBs shall hold office until the next Zonal Council meeting.

(iii) There may be more than one Zonal Council meeting during any period of two years with the permission of the General Secretary of AIRIEF. 

(iv) The expenses of the zonal council meeting shall be paid by the AIRIEF either in full or part as decided by the Federation from time to time. The remaining expenses, if there are any, shall be shared by the participants. And 

(v) The Zonal Council meeting shall discuss all the issues pertaining to the affiliated Associations and their members and such issues shall be taken up zonal office to redress them in time. The issues beyond the scope of the Zonal Office may be forwarded to the President and the General Secretary of the Federation. A copy shall be marked to the Chairman of the Negotiating Committee. 

(vi) The zonal Council meeting shall discuss about the issues faces by the affiliated Associations in maintain the computerized list of the members, maintaining Accounts in a business-like manner, obtaining PAN card and Registration Certificate from the Registrar of the State Government in the area, AND offer suggestions wherever required. 

(vii) The zonal Council shall take steps (a) to establish and develop the Association at all Divisional Centers in the zone, where there is no Association, (b) to activate the Associations which are lagging behind (c) to render necessary help and assistance to the affiliated Associations, wherever requested, (d) to promote social get-together and social activities ( e)  and to carry out such other functions as the General Secretary of AIRIEF may direct from time to time.

(viii) The Zonal council Meeting shall recommend to the GC the names of Zonal Obs and Organising Secretaries

 

NOTE: (1) Every affiliated Association shall submit soft / hard copies of their list of members – and their postal addresses, contact numbers and email ids – and statement of accounts submitted in their last General Body meetings, compulsorily. 

(2) The Zonal Council Meeting expenses shall be reimbursed by the AIRIEF in accordance with the decision taken in this regard by the GC from time to time. The balance of expenses shall be shared by all the participating units.

13. OFFICE BEARERS OF THE FEDERATION

(a) Honorary Chairman - One

(b) President - One

(c Vice Presidents - Eight (Presidents of the 8 zonal councils     

                                                             are ex-officio VPs of AIRIEF)

(d) General Secretary - One

( e ) Treasurer - One. (to be nominated by the GS)

(f) Deputy General Secretaries - Two 

(g) Joint Secretaries - Eight (secretaries of the 8 zonal councils 

                                                            are ex-officio Joint Secretaries of AIRIEF)

(h) Joint Secretary (HQ) - One from the functional HQ of the 

                                                            Federation – to be nominated by the GS 

                                                            of Federation.

(i) Organising Secretaries - One or more per zone, as necessitated, and 

                                                            elected at the zonal council meetings

(j) Ex-Officio VPs      - FOUR

- Chairman of the legal Study Group

- Chairman of the Negotiating Committee

- Chairman of the Budget Committee

- Chief Editor of Varishtha Vaani

(k) Internal Auditors - TWO 

- to be nominated by the General Secretary 

   in consultation with the President of 

   AIRIEF

14. ELECTION PROCEDURE

Election to the posts of office bearers of the Federation shall be conducted by the Election Officer (EO) appointed for the purpose by the General Council. The EO’s tenure will end as soon as the election process is over.

(a) Election of the President, General Secretary and the two Deputy General Secretaries shall be held by secret ballot only. 

(b) Nominations shall be received simultaneously for all the posts mentioned in (a) above. 

(c) Nomination papers shall contain the signatures of the proposer, the seconder; and of the candidate in consent of his nomination.

(d) A candidate will be allowed to contest for only one post. The proposer or the seconder should not have proposed or seconded any other name for the same post failing which the nomination will be disqualified. 

(e) When there are more number of nominations than the number of posts available, election will be conducted.

(f) Delegates shall cast their votes for all the posts of President, General Secretary and two Deputy General Secretaries together. Votes for the two posts of Deputy General Secretaries shall be cast for two different candidates, failing which the votes will be declared invalid. 

(g) The EO may seek the assistance of volunteers who are not candidates. They will supply the Ballot papers with EO’s signature to the voting delegates. They will also ensure that the voting is done secretly, and the ballot paper is dropped inside the ballot box.

(h)  During polling and counting the candidate or his representative shall be allowed to be present to ensure fair conduct of the election. 

(i) The results of the election shall be declared only after all the results are compiled. 

(j) After declaring the results of election, the EO shall obtain the consent of the members present and voting to destroy the ballot papers. If there is an objection from any of the members present, the EO shall keep the ballot papers under safe custody of the elected General Secretary until further decision by the Executive Committee. 

NOTE: (1) The Treasurer and the Joint Secretary at the functional HQ of the General Secretary shall be nominated by the General Secretary of AIRIEF.  

(2) Presidents and Secretaries of all Zonal Councils are ex-officio Vice Presidents and Joint Secretaries of the AIRIEF. 

(3) Names of the Organising Secretaries shall be proposed by the President of the Zonal Council and seconded by the Zonal Secretaries of the respective zones. They will be declared elected by the General secretary.   

(4) The chairmen of different committees and the Chief Editor of Varishtha Vaani shall be proposed by the President and shall be seconded by the General Secretary OR vice Versa. 

(5) All the nominated and co-opted Office Bearers shall be deemed as elected. 

15. RESIGNATION OF OFFICE BEARERS

In case of Resignation of an Office-Bearer, the resigning Office-Bearer shall be required to give at least one month’s prior notice and hand over the charge of the office held to such person as may be directed by the General Secretary. 

16. POWER, FUNCTIONS AND MEETINGS

I) The General Council

The General Council of the Federation will be held once in TWO years, by the end of June, but not later than November of the concerned year at a place as may be decided by the Executive Committee.

• At least 30 days’ notice is necessary for the general Council meeting. The GC may waive any shortage in the notice period at its direction. 

• The General Council meeting shall have powers to transact the following business. 

1. To consider and adopt the report of the General Secretary and the Audited Statement of Accounts duly approved by the Executive Committee

2. To appoint external auditor or a firm of auditors from the functional headquarter of AIRIEF to audit the Accounts and to approve the payment of scheduled fees wherever necessary.

3. To amend, alter, or rescind any of the bye laws notice of which has been received and circulated among the members of the Executive Committee at least 30 days before the General Council meeting. 

4. To nominate, if necessary, Patrons and Honorary Members subject to their prior consent.

5. To remove or suspend any of the Office-Bearers or members who violates the Rules and Bye-Laws of the Federation and / or acts in a way detrimental to the smooth conduct of the Federation and its meetings and / or to ratify the decision of the EC in this regard.

6. To elect / nominate and / or co-opt Office-bearers. 

7. To consider any other resolution as may be referred to it by the Executive Committee or by any Delegate provided at least 15 days’ prior Notice is given to the General Secretary which shall be circulated among other Delegates.

8. To consider any other matter raised with the permission of the Chair. 

9. To appoint an Election Officer who is not (or will not be) a candidate for the day’s election, who has sufficient knowledge of the election procedure of the Book of Constitution of AIRIEF, and who has the experience of conducting the election.   

II) The Executive Committee

The executive committee shall meet at least once in a year, and any meeting conducted on-line shall also be deemed as a regular meeting. 

The executive committee shall have powers to transact the following business:

1. To manage, conduct, and regulate the business of the Federation, including prescribing or waiving Admission Fee, annual Affiliation Fee, Delegate Fee, and levies, donations, and share of annual Affiliation Fee to the Zonal Councils from time to time as per necessities. 

2. To take proper steps to implement the decisions of the General Council.

3. To co-opt suitable persons for the vacancies in the EC as per recommendation of the affiliated Associations and to co-opt requisite number of Delegates to the General Council in case new affiliation is granted, or to fill up a vacancy in the Executive Committee.

4. To appoint, on remuneration and allowance, such person/s as are necessary for the purpose of managing the affairs of the Federation. 

5. To deal with the Funds of the Federation in such manner as may be deemed fit from time to time, including investment, buying, selling or otherwise acquiring or disposing of the securities and investments.

6. To acquire by purchase, lease, or otherwise hold, any land or property on such terms & conditions as may be considered expedient.

7.  To frame Bye-Laws based on which the Federation shall function, as approved by the General Council before implementation. 

8. To endeavour to further the aims and objectives of the Federation (not specifically included herein) by all legitimate, peaceful and democratic methods. 

9. To suspend the affiliation of any affiliated Association found guilty of breach of any Bye-Law of the Book of Constitution of the Federation or failed to comply with any decision / direction of the EC or GC.

10. To place its decisions before the General Council for ratification or to set aside as the GC deems fit.

11. The executive committee shall be hosted by the Federation. 

III) Office Bearers

1. The meeting of the Office- Bearers may be called by the General Secretary whenever the President / General secretary deems fit. A meeting called through on-line mode will fall within the scope of the meeting for this purpose. 

2. At least 15 days’ Notice shall be given for the meeting. Meetings conducted on-line shall also be considered as regular meetings.

The Office Bearers shall have the following powers and functions:

A.  Chairman: The Chairman shall be an eminent person, opinion maker, not hailed from the LIC, shall maintain liaison with the Government  and the ministry concerned and with the top management of public sector insurance industry / companies including LIC.

B President: The president of the Federation shall preside over all the meetings of the Federation including its Committees, take votes for and against any motion or Resolution. He shall cast his vote in case of a tie, and sign all the minutes, and shall have all other Presidential Functions. 

He shall also have liaison with the LIC management and the appropriate authorities of the Government of India for convening the meetings with the AIRIEF for discussion on important matters.

He shall discuss with the affiliated units, the day-to-day working of the units and co-ordinating with the AIRIEF.

He shall propose or second the names of the members to the various committees mentioned herein-above. 

C   Vice Presidents: In the absence of the President of AIRIEF, or on his request, one of the Vice Presidents shall discharge the functions of the President. 

The Vice-President, by virtue of being the Zonal President, shall, jointly with the respective Zonal Secretary, convene the zonal meetings of the respective zone, and preside over the meeting with all functional privileges of the President.

         D  General Secretary: The General Secretary shall be the chief executive 

         office-bearer of the Federation. 

     He shall be responsible for the proper discharge and execution of the decisions of the Executive Committee and / or General Council and shall exercise general control and supervision over the affairs of the Federation. He shall maintain the minutes’ books of all the meetings of the Federation to be read and confirmed at the next meeting and signed by the President of that meeting.

   He shall grant affiliation as provided in Rule Number 10 herein above and place such decision for ratification in the next Executive committee meeting. 

                    He shall conduct all correspondence, interviews and Negotiations etc. 

                 He shall be assisted by the Treasurer to maintain the accounts of the                 

              Federation in proper order and present the Audited Statement of Accounts 

              to the Executive Committee.  

    He shall also scrutinise and pass all bills and / or vouchers except his 

              own bills, which shall be passed by the President, for any expenses incurred 

              and place them in the immediate next meeting of the Executive Committee. 

    He shall, whenever required, direct the Zonal Secretary to convene the General Body meeting of the affiliated Associations and the Zonal Council meetings and intervene otherwise to establish the Constitution as provided in these Bye Laws. 

    He shall convene a Special Meeting of the General Council or Executive Committee if he receives a requisition for such a meeting as laid down under these Bye Laws. 

   He shall nominate members (OR second the names proposed by the President) to the various Committees mentioned in Rule 13 herein above.              

            E    Deputy General Secretaries:  The Deputy General secretaries shall have  

           complete knowledge of Rules , regulations, schemes and circulars related to 

          Senior Citizens in general and LIC pensioners, in particular. 

They shall work to strengthen the existing affiliated Associations, identify suitable persons who can effectively form new Associations to be affiliated to AIRIEF. They shall support and motivate the members to involve in organisational, public and social activities in the area allotted to them by the General Secretary. They shall maintain close rapport with the other Office Bearers, other sister trade unions and Associations formed for the welfare of senior citizens. 

They shall assist the General Secretary in discharge of the duties in his office. 

F.  Joint Secretaries - The Joint Secretaries shall assist the General Secretary in the discharge of his functions and act on his behalf, if called for. 

  Joint Secretaries, by virtue of being the Zonal Secretaries of the respective zone, shall discharge the functions of Zonal secretaries in co-ordination with the Zonal President and other OBs, if any.

 

G  Joint Secretary – HQ   He shall assist the General Secretary in all his    

duties and act on behalf of the GS and shall act on the instructions given 

by the GS. 

H  Organising Secretaries    The Organising Secretaries shall monitor the activities of the affiliated Associations in their regions and make them active and responsive to the organisational directions from time to time. Thay shall ensure timely conduct of the elections and submission of accounts etc.to the AIRIEF in time. They shall co-ordinate with the Deputy General Secretaries in forming new Associations and strengthening the existing Associations. 

They shall work to strengthen the existing affiliated Associations and identify suitable persons who can effectively form new Associations in the places where no affiliated Associations exist. 

      I       Treasurer:          The Treasurer shall be responsible for all sums of money received by the Federation and maintenance of the Bank Accounts. He shall make payments sanctioned by the General Secretary and / or the President. 

               He shall maintain all account of the Receipts and Payments of the Federation.  He shall prepare an annual Budget – in consultation with the Chairman of the Budget Committee – and report to the Executive Committee the position of Income and Expenditure, whenever it meets. 

           He shall be responsible for the preparation of annual Accounts and get them audited by the internal Auditors and External Auditors and present the Audited Statement of Accounts to the Executive Committee. 

           The Accounts books shall be open for inspection by members of the Executive Committee / General Council during normal office hours of the Federation provided the member has given a Notice of 15 days for the same with specific reason and area in which he likes to inspect. 

                    J       Chairman – Budget Committee                         He shall be responsible

                 to prepare a projection of Income and Expenses expected during a financial      

                 year based on the experience and future expectations. He may also have    

                 liaison with the Treasurer and monitor the expenses to keep them within 

                  the projections. 

             K     Chairman – Negotiating Committee         He shall have good 

                 liaison with the Central Office of LIC and shall prepare a list of immediate               

                 issues to be taken up for discussion with the management. He shall also,   

                 along with other members and Office Bearers, find out the possibility of                       

                 meeting the higher officials of LIC and DFS to get the grievances redressed. 

               L        Chairman – Legal Study Group           He shall collect every minute legal issues related to the Senior Citizens and retired LIC Employees and shall share the same with the other Office Bearers. 

He shall have wide knowledge of the legal system prevailing in the country and shall collect and assimilate all the details of the cases related to the retired employees in general, and retired LIC employees in particular, and share with the Office bearers of the Federation. 

He shall be responsible for periodical review of the situation especially in the cases pending in the Courts.

                 M        Internal Auditors               The Internal Auditors are responsible for 

               proper verification of the accounts, checking of bills and vouchers, ensuring 

               that the expenses are duly approved by the appropriate authority. They 

               shall also ensure that the funds are spent necessarily from the funds 

               provided for the same. 

IV)   SPECIAL MEETINGS 

•  \\\`Special Meeting of the General Council may be called by the Executive Committee whenever deemed necessary OR on a requisition by not less than 1/3rd of the total number of delegates (of the GC) submitted to the General Secretary. 

• The requisition must contain all the Resolutions desired to be considered by such a meeting.

• If the General Secretary fails to convene the requisitioned special meeting within 30 days after the receipt of such requisition, the members who have signed the requisition may elect a convenor who shall have the authority to convene the special meeting, subject to the provisions of these Bye Laws to transact ONLY the matters specified in the requisition. 

     V)       QUORUM FOR ALL MEETINGS

The quorum at a meeting of the General Council shall be 1/5th of the   eligible strength of the Delegates. 

For a meeting of the Executive Committee, the quorum shall be 1/3rd of its members.          

Despite sufficiently early Notice given in advance, if the requisite number is not present, or, could not be present for any reason, the meeting shall be adjourned for a period of ONE hour. Thereafter the adjourned meeting shall proceed to consider the agenda and take decisions. These decisions shall be deemed to be those of a full-fledged General Council and / or Executive Committee. 

     V)       DECISIONS BY MAJORITY

a) All decisions in the meetings of the Federation shall be made by a simple majority of votes except as specifically provided in these Bye Laws. 

b) All voting shall be by show of hands but it shall be by ballot if so demanded by 1/3rd of the members present.

c)  If the President feels that it is practically not possible for him to assess the show of hands, he may ask the delegates empowered to vote to assemble on the right side or left side of the meeting hall/room (OR at the front or back of the hall / room) and his decision shall be binding on all.  

d) The president shall have a casting vote in case of a tie.

e)  any motion seeking no confidence against any of the Office Bearers may be entertained only when 1/4th of the EC members / estimated number of Delegates have signed the motion and sent to the General Secretary at least 15 days prior to the EC / GC meeting. 

f) No such issue can be brought in the special meeting convened for a specific purpose. 

17. FUNDS 

a) The general funds of the Federation shall consist of Admission fee, Affiliation fee, Levies, if any, Donations, Interest earned on Bank deposits, Interest etc on investments, contribution to Legal Fund, Subscription of Varishtha Vaani and Receipts of like nature.

b) The Bank Account and the Term Deposits of the Federation shall be kept in a Nationalised Bank only. All collections shall be deposited in the Bank to the credit of the Federation. 

c) The bank account shall be operated by the Treasurer jointly with the General Secretary, or the Joint Secretary (HQ), or the President. 

d) Separate Sub Ledgers shall be maintained for contributions received for general funds, Varishtha Vaani, Legal Fund, etc.. No transfer from one account to another shall be made without specific approval of the Executive Committee meeting.

e) The funds of the Federation shall be spent for the purposes which will promote the objects of the Federation as set out in these Bye Laws, subject, however, to the provisions of any law for the time being in force and for meeting the expenses of administration, salaries, allowances, and honorarium, etc., for the proper management.

f) The Executive Committee shall be responsible for projection and proper management of funds, properties, and assets of Federation. It shall deal with any matter concerning the funds, and consider, decide and pass a Resolution to be implemented by the General Secretary on its behalf. 

18. AMENDMENT TO BYE LAWS

These Bye Laws may be amended, altered, rescinded or a new Bye Law added to these Bye Laws at any time by a majority of 2/3rd of the delegates present in the General Council Meeting or in a Special Meeting of the General Council called for the purpose with clear mention of the change proposed and with a notice of 15 days. 

19. DISSOLUTION:

The General Council shall have full power to dissolve the Federation with the consent of 3/4th of the total number of Delegates present in the meeting called for the purpose. 

The disposal of the Assets and Liabilities of the Federation, when dissolved, shall be made as may be decided in that very meeting of the Federation. 

20. RESIDUAL POWERS:  

In all instances and cases not covered by these Bye Laws, the Executive Committee’s decision will operate till the next meeting of the General Council gives its decision. 

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21. CODE OF CONDUCT FOR MEMBERS, RIEA’S, AIREIF AND OFFICE BEARERS, UNITS, AIRIEF

[This was approved in AIRIEF 3rd General Council Meeting on 7-9 September 2001, at Jamshedpur. This was again proposed in AIRIEF General Council Meeting in Trivandrum on 20-21 January 2006]. 

The OB meeting held at Bhopal on 29-03-2018 decided that the Code of Conduct shall be a part of the Constitution. 

Members must display a sense of loyalty and belonging to RIEA / AIRIEF

1. Members should actively engage themselves in the pursuit objectives and goals of RIEA / AIRIEF

2. Members must exhibit co-operation, camaraderie and fellow well-being in promoting the cause of RIEA / AIRIEF. Members must volunteer to participate in various functions, duties and responsibilities assigned by the office bearers to further enhance and augment the membership of RIEA and thereby strengthening the image of RIEA / AIRIEF.

3. Members / Office Bearers must at any rate support the stand of RIEA / AIRIEF in any circle or platform.

4. Members can offer constructive criticism and/or give suggestions on any topic/issue/ problems being tackled by RIEA / AIRIEF in a democratic manner. At any rate, there must not be any clash of personalities, but only confrontation of ideas. 

5. Members must desist from airing their personal opinion likely to be misinterpreted or even tarnish the image of RIEA / AIRIEF. If it is considered important by him, he must elicit the President’s considered opinion and act on the President’s directives.

6. In case of any difference of opinion or in the functioning of any of the Office Bearer, the matter should be brought to the knowledge of the General Secretary or the President in writing. Direct communication to the Office Bearer should be avoided.

7. Members must attend majority of meetings convened to promote socialization, spirit-de-corps, and bring along their colleague pensioners to participate meaningfully. They must exhibit a high sense of disciplined conduct of behaviour, display decency and decorum in all such meetings.

8. Members can bring to the notice of   the Office-Bearers any news or development of importance & significance to the pensioners’ fraternity. They can pass on Good/ Bad news, happenings amongst members immediately. They can also directly/ indirectly inform Office-Bearers, EC members or RIEA / AIRIEF.

9. Members must exhibit care & share. Concern & compassion, spread light and radiance, remember all is a labour of love, advance in an atmosphere of recreation & relaxation, & age gracefully under the protective umbrella of RIEA / AIRIEF.

10. RIEA / AIRIEF stand for emulating the best practices to eschew bad conventions. RIEA / AIRIEF to be informal, free, transparent. As the pensioners’ demand for a minimum dignified human existence; for pensioners’ status to be raised; dignity to be preserved, talents to be utilized, minimum welfare measures to be chalked out; each member must take trouble in spreading this gospel, thus aiding and enabling them to pursue aims and goals with dogged determination & wholesale backing of one and all constituents.

11. Members of our units / Associations / Office Bearers / RIEA / AIRIEF must abide by the directives and call given by AIRIEF and desist from any unhealthy practices or actions detrimental to the overall interest of members or to the (laid down) objectives of the AIRIEF.

As democracy is of, by and for the people, similarly, RIEA / AIRIEF is of, by and for the retirees /pensioners. Mass participation at grass root level will steadily enhance its reputation. In this onerous task, each member must gladly contribute whatever skills he possesses to the refinement, advancement and enrichment of RIEA / AIRIEF. 

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Election Procedure -  A Suggestion

On the second day, after the lunch, the name of the Election Officer must be announced. The GS of the host unit must decide the name. 

The EO should not be a PST of any unit including the host unit. He should not be an EC member of AIRIEF. He should not be an OB of AIRIEF.  The EO should select, not more than THREE from the Delegates, as his assistants.         After Lunch on the 2nd day, the EO shall announce the scheme of election. The EO announces the designations to which elections are proposed to be held, if necessary.

He will call for the name for each post, in the prescribed nomination form, to be proposed by one Delegate and seconded by another Delegate. One Delegate can propose or second only for one post.   The candidate should give his consent in writing. Such lists should be given to the EO before 9-30 am on 3rd day.

The EO will allow withdrawal of the candidate till the lunch break. 

Procedure of election, if necessary == The election shall start at 5 pm.     The Observers should sit in the last 3 or 4 rows in the meeting hall. In front of them, 4 or 5 rows the chairs should be vacant only.         The Delegates will occupy the front rows like this. 

The E O will conduct elections collecting the ballot papers in the ballot box. 

Every step and every action is to be recorded and countersigned. 

The EO should be given a ruled long NOTEBOOK and an OFFICE FILE for the purpose. The recorded documents shall be sealed after announcing the results. The sealed documents shall be handed over to the elected President or the General Secretary for safe custody.  The Provisions of the AIRIEF are to be followed in this regard.

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ALL INDIA RETIRED INSURANCE EMPLOYEES’ FEDERATION

BALLOT FORM FOR ELCTION OF OFFICE BEARERS 

IN THE GENERAL COUNCIL MEETING HELD ON 

1. DATE OF ELECTION 

2. NAME OF THE POST

3. NAME OF THECANDIDATE

4. NAME OF THE PROPOSER

5. SIGNATURE OF THE PROPOSER

6. NAME OF THE SECONDER

7. SIGNATURE OF THE SECONDER

8. CONSENT SIGNATURE OF THE CANDIDATE

   

ALL INDIA RETIRED INSURANCE       EMPLOYEES’ FEDERATION                         (Registration Number 500) (Application for AFFILIATION under Bye-law number 8)
01	Name of the Association in full
02	Full Postal Address with PIN Code
03	Telephone numbers  --  Mobile  // Landline
04	Name of the Division represented
05	Date of formation of Association
06	Date of General Body meeting adopting constitution / Bye laws
07	Names of the Office Bearers With Full Postal Address: President -- Telephone Numbers- ==Landline ==Mobile Email Id – Vice President Telephone Numbers- ==Landline ==Mobile Email Id – General Secretary And Telephone Numbers- ==Landline ==Mobile Email Id – Joint Secretary  And Telephone Numbers- ==Landline ==Mobile Email Id – Treasurer  And Telephone Numbers- ==Landline ==Mobile Email Id –
08	Is the Association registered ? If so, Date of Registration --- OR    Application made and waiting for regn no.
09	Is the Association having PAN No? If so, PAN number allotted  --
10	Is the membership open to all classes of retired employees OR applicable to which selected class of employees
11	TOTAL NO. OF MEMBERS as on the date of Application	Ordinary members – Family members  -
12	Bank Account details Name and address of the Bank Nature of the account  SB   / Current Account number IFSC code MICR code
13	What is the accounting year?	Calendar year /  Financial year
14	Is the accounts of the Association finalized and audited? If so, up to what date
15	Date of resolution passed for affiliation
16	Total number of retired employees on the last day of the last accounting year
17	Admission fee for affiliation – Rs. 100 paid on and details
Signature Name Position   held Seal of the Association

Space for Federation Use Only
ALL INDIA RETIRED INSURANCE EMPLOYEES’ FEDERATION Registration no. 500.   PAN no. AABAA1304P
01	Date of receipt of application
02	Name of the Association to which affiliation is granted
03	Amount received -                                                        Admission fee                      Membership affiliation fee                                                                                                  TOTAL
04	Affiliation granted by General Secretary on (date) as per Bye Law No. 7
Approved by the Executive Committee on General Secretary